When planning a corporate event, incentive trip, or retreat, one of the most important decisions you’ll make is where to host it. SD Meetings & Events offers complimentary hotel sourcing services—a value-added solution provided to save you money, time, and confusion, and to help you find the best location at the best price.
Our team has the expertise to source hotels nationwide and internationally. We will work with you every step of the way to help you make informed decisions about hotel contracts and accommodations without any cost to you or your event budget.
What’s Included in Our Complimentary Hotel Sourcing Services
Conduct Research on Hotel Options
We start by identifying ideal locations based on the event goals, group size, and destination. Then, we research up to three hotel properties that fit your budget and needs, analyzing their accommodations, meeting space, amenities, and availability to find the best match.
Detailed Property Analysis & Recommendations
We create a summary of hotel options with key details like room types, catering, and venue space. We then present availability and booking timelines based on event dates and recommend the best-value options that balance price, quality, and location.
Contract Negotiation
We develop a customized negotiation strategy based on your event priorities, review hotel contracts to identify red flags and recommend favorable terms, and facilitate a smooth signing process with the selected hotel.
Housing Management & Room Block Monitoring
We act as a liaison between your attendees and the hotel, track room pickup to help meet your group’s commitment, and provide pacing reports with strategies to optimize block usage.
Explore Our Event Design & Consulting Package
In addition to hotel sourcing, we offer a paid consulting package designed for clients who want hands-on support with planning, logistics, and program strategy.
For a flat fee, you receive:
We offer up to 15 hours of expert consulting from our senior event planning team, provide a customized event workbook with tools like timelines, budgets, sponsorship trackers, and speaker schedules, and conduct a full review of your existing documents, contracts, and templates to ensure nothing is overlooked.
This consulting service is ideal if you:
Are working with internal staff and want expert oversight or need strategic insight to elevate your event experience.
Why Clients Trust SD Meetings for Hotel Sourcing and Contracting
As a trusted Southern California event planning company, we bring deep industry relationships, negotiation expertise, and a client-first approach. Unlike other event planners in Southern California who charge hidden fees, our hotel sourcing is fully complimentary, and our consulting package is always transparent, customized, and fairly priced.
Hotels We’ve Worked With
At SD Meetings & Events, we’ve successfully sourced and negotiated hotel contracts with a variety of respected hospitality brands throughout San Diego. From downtown conference hotels to coastal resorts, we partner with properties that align with each client’s goals, budget, and guest experience priorities. Our extensive local knowledge allows us to match your event with the right venue ensuring convenience, quality, and value every time.
Ready to Find the Perfect Hotel for Your Next Event?
Let SD Meetings & Events streamline your planning process with our complimentary hotel sourcing services. From venue research to contract negotiation, we handle the details so you can focus on the big picture.
Contact us today to receive a custom consulting package tailored to your event needs.
For more information on our hotel sourcing services, view our full scope of services here.