Full Service Event Planning
Q: What is full-service event management?
A: It includes end-to-end planning: budgeting, logistics, vendors, timelines, creative, and onsite execution.
Q: What types of events do you manage?
A: We manage corporate events, association conferences, incentive trips, and more.
Q: Can you handle hybrid or virtual events?
A: Yes, we manage in-person, virtual, and hybrid events, including streaming platforms and engagement tools.
Q: Do you provide design and branding support?
A: Yes, we offer event branding, signage, swag, and experience design as part of our services.
Hotel/Venue Selection
Q: What is provided if SD Meetings is hired for hotel and venue sourcing?
A: Hotel and venue sourcing is the process of learning more about your event and goals. Our team will collaborate with hotels and venues worldwide to identify and secure the ideal event spaces tailored to your group size, requirements, and budget.
Q: Do you negotiate rates on our behalf?
A: Yes, we negotiate room blocks, rates, concessions, and contracts with hotels to ensure the best value for your event. Our experience and partnerships provide you with leverage to help provide the best value for your event.
Q: Can you help source venues outside of California?
A: Absolutely. While we’re based in Southern California, we have national and international venue sourcing capabilities.
Q: Is there a cost to use your venue sourcing service?
A: In most cases, our sourcing service is complimentary. Read our blog on how you can receive complimentary hotel sourcing with SDME.
Registration Management
Q: What is event registration management?
A: It’s the process of handling attendee signups, confirmations, data collection, check-in, and reporting, both online and on-site.
Q: Can you set up a custom registration website?
A: Yes, we design branded, mobile-friendly registration sites with custom fields and automated email confirmations.
Q: Do you manage check-in at the event?
A: Yes, we offer onsite registration, staffing and tools like badge printing and real-time attendee tracking.
Q: What platforms do you use for registration?
A: We work with several trusted platforms depending on your event size and needs, including Cvent, Whova, Eventbrite, and ZoomEvents.
Event Staffing
Q: What types of Onsite Event Staff do you provide?
A: We offer experienced event managers and coordinators, conference and convention staffing, registration desk support, pre-event support: bag or badge prep, brand ambassadors, human arrows, stage managers, and speaker concierge.
Q: How far in advance should I book event staff?
A: Ideally, at least 2–4 months before your event to ensure availability, but we can accommodate tighter timelines when needed.
Q: Do your staff wear branded uniforms or custom attire?
A: Yes, we can provide professional attire or brand-specific uniforms upon request.
Q: Are your staff trained before events?
A: Yes, our team receives a full briefing and training to ensure they’re familiar with your event, brand, and guest experience goals.
Incentive Travel
Q: What is incentive travel?
A: Incentive travel rewards top performers or clients with curated travel experiences to motivate and retain talent.
Q: Do you help with group travel logistics?
A: Yes, we help coordinate flights, hotel accommodations, itineraries, activities, and communication for the full guest experience.
Q: What destinations do you offer for incentive programs?
A: We offer both domestic and international destinations, tailored to your group’s preferences and budget.
Q: How do you ensure a VIP experience?
A: From personalized gifts to private events, we manage every detail to create a seamless and memorable experience for your guests.
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